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Hutchinson

Community College

Power Dragon

Prior Learning Credit Handbook

Policies and Procedures

 
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Prior Learning Credit Welcome

Welcome to the World of Prior Learning Credit (PLC):

This Hutchinson Community College (HCC) Prior Learning Credit Handbook is intended for use by the faculty, advisors, counselors, and staff who are assisting students through a process of validating prior learning that has been gained outside of a traditional academic environment through work and life experiences.

These validations may be derived from a variety of sources-

  • transfer credit
  • credit by exam such as, advanced placement (AP) or College Level Examination Programs (CLEP) exams, and/or departmental exams,
  • American Council of Education guides that evaluate military service/training,
  • Program/certificate waivers, substitutions, or equivalences, and/or
  • Individual growth (learning) based on workplace experience.

Hutchinson Community College advocates the use of Prior Learning Credit that is awarded only for equivalencies to learning objectives/outcomes, and not solely base on time or experience. Further, credit must be appropriate to the context in which it will be awarded and accepted, both internally at HCC and externally as this credit will be posted on our HCC transcript.

Our HCC Prior Learning Credit policies are in compliance with the criteria of accreditation of the Higher Learning Commission, the Kansas Boards of Regents, state statues, and the Kansas CPL Guidebook.

This handbook is intended as a consolidated informational guide (with appropriate forms in the appendices) to assist those who are assisting our students with documentation prior to learning opportunities. Thank you for your interest in how to assess prior learning possibilities!

 

Dr. Hoss signature

Cindy Hoss, Ed.D.

Vice President of Academic Affairs

The Purpose of Credit for Prior Learning (CPL)

The Kansas Board of Regents is committed to fostering an educated and skilled workforce, an essential component for economic prosperity for the state, its communities and individuals.  The purpose of this prior learning guidebook outline how the postsecondary-level knowledge and skills gained through work and life experiences, such as employer and military training programs, industry certifications, non-credit postsecondary-level courses, and civic or volunteer experiences are awarded at Hutchinson Community College (HCC). CPL encompasses both credit for prior learning and advanced standing for prior learning.  Obtaining credit for prior learning is the optimal outcome of a prior learning assessment.  Credit for Prior Learning (CPL) can expedite adults’ completion of postsecondary education programs by evaluating an individual’s existing knowledge and competencies and awarding college credit as appropriate.

The Kansas Board of Regents advocates appropriate use of CPL for its benefits to students, institutions, and the state. CPL recognizes the credit-worthy education and training that takes place outside of traditional educational pathways and offers students the opportunity to apply that training and education toward obtaining a postsecondary credential. 

Quality Credits that Apply to Degrees/Certificates:

Credit awarded for prior learning is documented, evaluated, and appropriate for the level of degree awarded and in full compliance with the criteria and standards of the Higher Learning Commission.  Academic credit will be awarded only for degree seeking students who have enrolled at HCC and:

  1. For courses directly applicable to curriculum requirements. Changing majors may result in reassessment of previously awarded CPL.
  2. CPL shall be applied and used as the course credit equivalencies.
  3. CPL shall apply toward majors, minors, concentrations, general education requirements, and electives that count toward the degree or program certificate being sought in the same manner as traditional courses.
  4. CPL shall satisfy prerequisite requirements in the same manner as course equivalencies at the institution.

Assessment Standards and Guidelines for CPL

  1. All prior learning should be evaluated as early as possible. 
  2. CPL awards advance the student towards degree or program completion.**
  3. The same content/curriculum cannot be awarded in more than one areas.
  4. Assessment should be based on standards and criteria for the level of acceptable learning that are both agreed upon and made public.* 
  5. The determination of credit awards and competence levels must be made by appropriate subject matter and academic or credentialing experts.*
  6. Credit or other credentialing should be appropriate to the context in which it is awarded and accepted.* 
  7. CPL is awarded for college level learning that is equivalent to learning objectives or outcomes in college courses and not based solely on time or experience.** 
  8. Awarding of CPL are consistent with policy across the institution.
  9. If awards are for credit, transcript entries should be clearly recognized and should be monitored to avoid giving credit twice for the same learning.*  
  10. Fees for CPL credits awarded are minimal and only applied as indicated in the included policies.  Course fees and transcription fees are not collected for CPL credits. 
  11. The number of CPL credits awarded (where not indicated in policy) is assessed and aligned with Graduation Requirements and the maximum HCC allowance of 75%.  For Technical Programs the maximum CPL credits allowed is 65% of the degree/certificate technical coursework or 15 tech hours of the last 24.  This allows for qualification of a skillset before sending students to employers.
  12. Policies, procedures, and criteria applied to assessment, including provision for appeal, should be fully disclosed and prominently available to all parties involved in the assessment process.*
  13. If a student has questions about how CPL has been applied they should contact their academic advisor. 
  14. All personnel involved in the assessment of learning should pursue and receive adequate training and continuing professional development for quality practices in the functions they perform.* 
  15. Assessment programs are regularly/annually monitored, reviewed, evaluated, and revised as needed to reflect changes in the needs being served, the purposes being met, and the state of the assessment arts.*  
  16. Data tracking of CPL will include the course identifiers and description of the articulated course, semester (term) for which the credit is applied, credit hours awarded, and the actual date awarded by the institution. 

*Fiddler, M., Marienau, C., Whitaker, U. Assessing Learning: Standards, Principles, and Procedures 2nd. Chicago: Kendall Hunt Publishing Company, 2006.   

**The Kansas Board of Regents, Credit for Prior Learning: Best Practices for Kansas Public Institutions. June 2014.

Transfer Credit For Prior Learning

Disclaimer: Students need to be aware that while Hutchinson Community College will accept transfer credit as listed below, other institutions have differing policies. Therefore, students should check with any other institution they plan to attend for its specific policy. The granting of credit by HutchCC does not guarantee transferability to any other institution.

Credit for Regionally Accredited Institutions

All transfer credit will be evaluated in the semester hour system. All credits earned with a grade of "F" or higher and deemed to be above remedial level will be transferred and calculated into the student's cumulative GPA at Hutchinson Community College.

Transfer credits will be accepted from colleges and universities that are accredited by a regional agency recognized by Hutchinson Community College. The following regional accrediting agencies are recognized by HutchCC: Middle States Association of Colleges and Schools (MSA); The Northwest Association of Schools and Colleges (NASC); The Higher Learning Commission  (HLC); New England Association of Schools and Colleges, Inc. Commission on Institutions of Higher Education (NEASC-CIHE); New England Association of Schools and Colleges, Inc. Commission of Technical and Career Institutions (NEASC-CTIC); Southern Association of Colleges and Schools/Commission on Colleges (SACS-CC); Western Association of Schools and Colleges/Accrediting Commission for Community and Junior Colleges (WASC-Jr.); Western Association of Schools and Colleges/Accrediting Commission for Senior Colleges and Universities (WASC-Sr.); Northwest Commission on Colleges and Universities (NWCUU).

Approved Kansas Board of Regents (KBOR) aligned courses/programs are accepted in entirety. 

The granting of transfer credit by Hutchinson Community College does not guarantee transferability to any other institution.

Hutchinson Community College reserves the right to not accept transfer equivalency work that may be more than 5 years old.

Procedures for Credit for Regionally Accredited Institutions

Credit for Collegiate Non-Accredited Institutions

Credits from post secondary institutions not accredited by a regional accrediting association may be accepted for evaluation and possible transfer of credit at the student's request.

The granting of this credit by HutchCC does not guarantee transferability to any other institution.

Procedures for Credit for Collegiate Non-accredited Institutions

  • Student requests official transcripts from all previously attended post-secondary institutions be sent directly to the HutchCC Records Office in accordance with official guidelines (http://www.hutchcc.edu/records/transcript-sent-to-HCC).
  • Records Office receives and holds any transcripts from a body that we do not recognize as accredited. 
  • Upon student request the Records Office submits to the appropriate Department Chair the Credit for Prior Learning from Collegiate Non-Accredited or International Institution & Military Training/Non-Collegiate Education Form and supporting documentation. 
  • The appropriate Program Coordinator and/or Department Chair reviews supporting documentation and indicate HutchCC award.  It is then sent to the Vice President of Academic Affairs.
  • The Vice President of Academic Affairs signs the form as acceptance of the award and forwards it to the Records Office.  Awards are posted to the transcript.  If not accepted the form is returned to the Department Chair for student notification.

Credit for International Institutions

Hutchinson Community College accepts international course work evaluated by World Education Services (https://www.wes.org/) or International Education Services (http://ies.aacrao.org/).  If you elect to use this process, choose the course-by-course evaluation and request that the evaluating company send a copy of its evaluation directly to Hutchinson Community College-Records Office. The appropriate Department Chair at Hutchinson Community College will then use the evaluation to determine which courses will be accepted to fulfill associate degree requirements. 

The granting of transfer credit by HutchCC does not guarantee transferability to any other institution.

Hutchinson Community College reserves the right to not accept transfer equivalency work that may be more than 5 years old.

Procedures for Credit for International Institutions

  • Student requests official transcripts from all previously attended postsecondary institutions be sent directly to the HutchCC Records Office in accordance with official guidelines (http://www.hutchcc.edu/records/transcript-sent-to-HCC).  Fees for international transcripts are the student’s responsibility. 
  • Records Office receives and holds any transcripts from a body that we do not recognize as accredited. 
  • Upon student request the Records Office submits to the appropriate Department Chair the Credit for Prior Learning from Collegiate Non-Accredited or International Institution & Military Training/Non-Collegiate Education Form and supporting documentation. 
  • The appropriate Program Coordinator and/or Department Chair reviews supporting documentation and indicate HutchCC award.  It is then sent to the Vice President of Academic Affairs.
  • The Vice President of Academic Affairs signs the form as acceptance of the award and forwards it to the Records Office.  Awards are posted to the transcript.  If not accepted the form is returned to the Department Chair for student notification.

Credit from Hutchinson Career and Technical Education Academy (USD 308) and Newton - Brooks Regional Center for Career and Technical Education (USD 373)

Students who have completed credits in approved merged career and technical programs as secondary students at Hutchinson Career and Technical Education Academy (USD 308) and Newton - Brooks Regional Center for Career and Technical Education (USD 373) may transfer the completed technical credits to Hutchinson Community College and pursue the completion of a certificate or degree.

The granting of transfer credit by Hutchinson Community College does not guarantee transferability to any other institution.

Hutchinson Community College reserves the right to not accept transfer equivalency work that may be more than 5 years old.

Procedure for Credit from Hutchinson Career and Technical Education Academy and Newton - Brooks Regional Center for Career and Technical Education

  • Secondary and post secondary students enroll in merged program classes within the given semester. Students receive letter grades which are posted to the transcript following HutchCC standard practice.

Credit for Military Training/Non-Collegiate Education

Students may earn college credit for education for non-collegiate educational experiences or armed services training. Credit is awarded based on the recommendations in the American Council on Education Guide and approval by the department chairperson where credit is requested.

The granting of this credit by HutchCC does not guarantee transferability to any other institution.

HutchCC reserves the right to not accept transfer equivalency work that may be more than 5 years old.

Procedure Credit for Military Training/Non-Collegiate Education

  • Student submits their educational experiences to ACE.
    • American Council on Education (ACE) and ACE Guides –Major coordinating body for higher education institutions in the U.S., providing leadership on 3rd party, unbiased credit equivalency recommendations among other services. ACE Guides are credit recommendations for formal instructional programs and examinations offered by non-collegiate agencies (including civilian employers, the military, professional associations, and other workplace related-training).
  • The college receives ACE documentation at the student’s request.  The Records Office then submits the ACE evaluation and Credit for Prior Learning from Collegiate Non-Accredited or International Institution & Military Training/Non-Collegiate Education Form to the appropriate Program Coordinator and/or Department Chair.
  • The appropriate Program Coordinator and/or Department Chair reviews supporting documentation and indicates HutchCC award.  It is then sent to the Vice President of Academic Affairs.
  • The Vice President of Academic Affairs signs the form as acceptance of the award and forwards to the Records Office and it posted to the transcript.  If not accepted the form is returned to the Department Chair for student notification.

Credit for Recognized Credentials and/or Seminars

Credit from seminars and certificates of completion will be evaluated only upon student request and only if the student is a degree-seeking student and majoring in the field to which the request pertains. If the requirements listed above are met, and if credit is awarded, the credit will be applied to the student transcript after the start of the first semester of coursework at HutchCC.

The granting of this credit by HutchCC does not guarantee transferability to any other institution.

HutchCC reserves the right to not accept transfer equivalency work that may be more than 5 years old.

 Procedure Credit for Recognized Credentials and/or Seminars

  • Student submits the certificate and/or documentation to the appropriate Program Coordinator/Director for review.
  • The appropriate Program Coordinator/Director reviews supporting documentation for equivalency in content and length.  Upon equivalency the Program Coordinator/Director completes the Credit for Prior Learning from Recognized Credentials and/or Seminars form and forwards the form and supporting documentation to the appropriate Department Chair.
  • The Department Chair reviews and if approved, moves to the documentation onto the Vice President of Academic Affairs.
  • The Vice President of Academic Affairs signs the form as acceptance of the award and forwards the documentation to the Records Office and it is posted to the transcript.  If not accepted, the form is returned to the Department Chair for student notification.

Credit by Examination

The intent of credit by examination is to offer a method for students to demonstrate previously mastered competencies and to assist students in completion of educational goals at Hutchinson Community College. Credit awarded by examination at HutchCC may not transfer to other post secondary institutions. HutchCC does not accept credit awarded by departmental examination from other post secondary institutions.

Students may earn college credit by attaining qualifying scores on the College Level Examination Program (CLEP), the Advanced Placement (AP) exams administered by the College Entrance Examination Board, International Baccalaureate (IB), and HutchCC Departmental Exams.

Credit earned by examination will be placed on the student's HutchCC transcript after the start of the student's first semester of coursework at HutchCC. A grade of "CR" will be placed on the transcript but will not be included in calculating grade point average. The credit will count toward a degree at HutchCC.

College Level Examination Program (CLEP) (CLEP Courses) (National Standardized Exams)

CLEP is a series of examinations that allow students to show their knowledge in a wide range of subject areas. College credit is awarded for attaining certain scores on selected CLEP examinations. For more information about taking CLEP examinations, visit the CLEP website at http://www.collegeboard.com/student/testing/clep/about.html or contact the Hutchinson Community College Student Success Center at 1-800-289-3501 or locally at 620- 665-3359.

A list of CLEP examinations for which HutchCC awards credit. Students must request their official transcript of CLEP scores be mailed to the HutchCC Registrar.

Advanced Placement Examinations (AP) (AP Courses)

AP refers specifically to courses offered in some high schools which are constructed and coordinated under the supervision of the College Entrance Examination Board. Before entering college, the student takes the examination, which is scored by Educational Testing Service. Students must request their official transcript of AP scores be mailed to the HutchCC Registrar. (Link to AP exams and HutchCC equivalents )

International Baccalaureate Examinations (IB) (IB Courses)

Hutchinson Community College awards credit to students who have participated in an International Baccalaureate program and have attained examination scores consistent with the guidelines available at (IB exams and HutchCC equivalents ). Students must request their official transcript of IB scores be mailed to the HutchCC Registrar.

Procedure Credit by Exam CLEP, AP IB

  • The student requests official CLEP/AP/IB transcripts be sent directly to the HutchCC Records Office in accordance with official guidelines (http://www.hutchcc.edu/records/transcript-sent-to-HCC).
  • A grade of “CR” is placed on the HutchCC transcript for all courses accepted by HutchCC.

Departmental Examination

Students may earn credit for HutchCC courses by passing an examination given by the appropriate HutchCC Department. To qualify to take a departmental exam, the student must be currently enrolled at HutchCC. Credit by departmental examination will not be awarded to students of high school standing. HutchCC does not accept credit awarded by departmental examination from other institutions.

The student must first verify with the appropriate HutchCC Department/Program that the course is subject to credit by departmental examination. The student will work with the department's representative to complete the Procedure Checklist and Approval Form for Credit by Departmental Examination. A student applying for credit by departmental examination must show acceptable background qualifications as determined by the HutchCC Department/Program. The student must pay the Credit by Departmental Examination non-refundable fee. The examination will not be administered until payment is verified. The HutchCC Registrar will transcript the credit, if awarded, as Credit (CR) no earlier than the beginning of the student's first semester of coursework at HutchCC.

Procedure Credit by Departmental Examination

  • Contact advisor or program coordinator to confirm a departmental exam is available. The course(s) that qualify for credit by departmental examination have been preselected within the department.
  • Student and departmental exam instructor fill out the Approval Form for Credit by Departmental Examination (see Appendix) form and determine eligibility.
  • Pay Business Office the $35.00 Credit by exam fee.
  • Student schedules time and date to take the common departmental course exam and instructor verifies payment.
  • Upon completion of the exam the instructor indicates credit or no credit, signs the form, and forwards it to the Department Chairperson that the course resides with.
  • Department Chairperson signs form and sends it to the Registrar.
  • Course grade is transcripted after the start of the first semester at Hutchinson Community College.

Workplace Credit

Disclaimer: The purpose of Workplace Credit (WC) is to recognize significant technical training and competency attainment (such as Apprenticeships, Professional Licensure or Right Skills Now) that adults have previously mastered through their employment in a technical field, and to award college credit for the competencies attained. Departments will decide which, if any, of their courses qualify for WC. WC at HutchCC may not transfer to other post secondary institutions. HutchCC does not accept credit awarded for work experience from other post secondary institutions.

Award of College Credits: Students may receive a maximum of six (6) credit hours towards the completion of a Technical Certificate or a total of twelve (12) credit hours towards an Associate in Applied Science (AAS) degree. WC must be compatible with courses meeting certificate or AAS degree requirements.

Application Process: To apply for WC, the student must submit the approved HutchCC Workplace Credit Application Form to employer(s). The form outlines the length of employment, job duties, and technical competencies attained that justify the HutchCC course(s) to be waived and credit to be transcripted. The form must be signed by an authorized representative from the student's previous/current employer(s). The respective HutchCC department chair will propose the credit to be awarded to the Vice President of Academic Affairs for approval.

Transcription of Credit: HutchCC will use a minimum of 250:1 ratio for the transcription of work experience hours completed to credit hours earned. HutchCC Departments reserve the right to exceed this minimum ratio. The recommended credit will be transcripted as a grade of CR following the student's completion of eight (8) credit hours at HutchCC with a minimum 2.0 GPA.

Required Approvals:

  1. The student must sign the Workplace Credit Application Form and complete any other documentation as required by the department.
  2. A qualified representative of the employer must sign the employment verification section of the Workplace Credit Form.
  3. The Department Chair and the Vice President of Academic Affairs must sign the form verifying the credit hours to be awarded.

Procedure for Workplace Credit

  • Student creates a portfolio which may include things like: certificates of training, work samples, awards and honors, job descriptions, performance evaluations, samples of work product, or resumes.
  • Student completes their portion of the Workplace Credit form and takes it to their supervisor.
  • The supervisor creates a letter of support and completes the second portion of the Workplace Credit form.
  • The student then submits the contents of the portfolio, letter of support and the Workplace Credit form to their Academic Advisor.  
  • The Advisor submits the documents and form to the appropriate Department Chair. 
  • The Department Chair seeks input from three reviewers (including the appropriate Program Coordinator).  The three reviewers’ results are collected and the equivalent course(s) and credit hour(s) awarded are indicated on the form.  The Program Coordinator and Department Chair sign the form as acceptance. The form and portfolio are then submitted to the Vice President of Academic Affairs.
  • The Vice President of Academic Affairs signs the form as acceptance of the award and forwards all documentation to the Records Office.  If not accepted the form is returned to the Department Chair for student notification.

Program/Certificate Equivalencies and Exceptions

HutchCC supports completion of program/certificate requirements as outlined in our catalog.  The college will consider a request by the student to accomplish the purposes outlined below when clear and compelling evidence is in the best interest of the student and the institution.

The granting of this credit by HutchCC does not guarantee transferability to any other institution.

HutchCC reserves the right to not accept transfer equivalency work that may be more than 5 years old.

Exceptions

Exception Definition - A course(s) that takes the place of a required course in a curriculum provided: 1) a course meets the content and/or spirit of the requirement, or 2) the student has the knowledge and skills of the course and would not benefit from repeating the content. An exception does not reduce the number of credits required for the degree, but may provide opportunity for additional courses in the appropriate area.

Exception Procedure

  • All prior learning should be evaluated early in the student’s degree/certificate enrollment.
  • Student and Academic Advisor complete the Request for Exception form.
  • Department Chair approves the exception by signing the form.
  • If denied, the form returns to the Academic Advisor.
  • If approved, the form is forwarded to the Records Office.

Equivalencies

Equivalency Definition – A course evaluated by HutchCC from an accredited institution that is determined to be equal to an HutchCC course.

Equivalency Procedure

  • If the appropriate Department Chair cannot make a determination of course equivalency based on the course description provided by the HCC Records Office the course will be input as an elective course.  Then it is a student responsibility to provide a course syllabus so further review can be made, equivalency can be reconsidered, and updated by the Department Chair.
Forms

Credit for Prior Learning from Collegiate Non-Accredited or International Institution & Military Training/Non-Collegiate Education - Form

HUTCHINSON COMMUNITY COLLEGE
Credit for Prior Learning from
Collegiate Non-Accredited or International Institution & Military Training/Non-Collegiate Education

 

Student Name: _______________________________Student ID Number: _________________
Type of credit to be given based on transcript:
Name of Institution ________________________
____ AHIMA ____ International ____ Military ____Other______________________________

Program for which credit will apply: _______________________________________________

Transfer Credit HCC Award
Course Number Course Title Course Number Course Title Credit Hours
         
         
         
Procedure Credit for Military Training/Non-Collegiate Education
  • Student submits their educational experiences to ACE. 
  • American Council on Education (ACE) and ACE Guides –Major coordinating body for higher education institutions in the U.S., providing leadership on 3rd party, unbiased credit equivalency recommendations among other services. ACE Guides are credit recommendations for formal instructional programs and examinations offered by non-collegiate agencies (including civilian employers, the military, professional associations, and other workplace related-training).
  • The college receives ACE documentation at the student’s request.  The Records Office then submits the ACE evaluation and Credit for Prior Learning from Collegiate Non-Accredited or International Institution & Military Training/Non-Collegiate Education Form to the appropriate Program Coordinator and/or Department Chair.
  • The appropriate Program Coordinator and/or Department Chair reviews supporting documentation and indicates HCC award.  It is then sent to the Vice President of Academic Affairs.
  • The Vice President of Academic Affairs signs the form as acceptance of the award and forwards to the Records Office and it posted to the transcript.  If not accepted the form is returned to the Department Chair for student notification.
Procedures for Credit for Collegiate Non-Accredited or International Institutions
  • Student requests official transcripts from all previously attended postsecondary institutions be sent directly to the HCC Records Office in accordance with official guidelines (http://www.hutchcc.edu/records/transcript-sent-to-HCC).  Fees for international transcripts are the student’s responsibility. 
  • Records Office receives and holds any transcripts from a body that we do not recognize as accredited. 
  • Upon student request the Records Office submits to the appropriate Department Chair the Credit for Prior Learning from Collegiate Non-Accredited or International Institution & Military Training/Non-Collegiate Education Form and supporting documentation. 
  • The appropriate Program Coordinator and/or Department Chair reviews supporting documentation and indicate HCC award.  It is then sent to the Vice President of Academic Affairs.
  • The Vice President of Academic Affairs signs the form as acceptance of the award and forwards it to the Records Office.  Awards are posted to the transcript.  If not accepted the form is returned to the Department Chair for student notification.

I have reviewed the supporting documentation and agree the course(s) meet the program requirements.

 
 
 
Program Coordinator
 
Date
 
 
 
Department Chairperson
 
Date
 
 
 
Vice President of Academic Affairs
 
Date
Recorded on Transcript   Date: _________    Initials: _________
Revised 12/12/14

Credit for Prior Learning from Recognized Credentials and/or Seminars - Form

HUTCHINSON COMMUNITY COLLEGE
Credit for Prior Learning from Recognized Credentials and/or Seminars

Student Name: ______________________________________ Student ID Number: _________________

Awarded Credit from: __________________________________________________________________

Program for which credit will apply: _______________________________________________________

Recognized Credit
HCC Award
Certificate/Seminar Title
Course Number
Course Title
Credit Hours 
       
       
       
       
       
       
Procedure Credit for Recognized Credentials and/or Seminars
  • Student submits their certificate and/or documentation to the appropriate Program Coordinator/Director for review.
  • The appropriate Program Coordinator/Director reviews supporting documentation for equivalency in content and length.  Upon equivalency the Program Coordinator/Director completes the Credit for Prior Learning from Recognized Credentials and/or Seminars form and forwards the form and supporting documentation to the appropriate Department Chair.
  • The Department Chair reviews and if approved, moves to the documentation onto the Vice President of Academic Affairs.
  • The Vice President of Academic Affairs signs the form as acceptance of the award and forwards the documentation to the Records Office and it is posted to the transcript.  If not accepted the form is returned to the Department Chair for student notification.

Attach copies of certificates or seminar documentation.  Credential verifications will be evaluated only upon the student’s request and only if the student is a degree-seeking student and majoring in the field to which the request pertains. If the requirements listed above are met, and if credit is awarded, the credit will be applied to the student’s transcript after the start of the first semester of coursework at Hutchinson Community College.

I have reviewed the supporting documentation and agree the course(s) meet the program requirements.

 
 
 
Coordinator
 
Date
 
 
 
Department Chairperson
 
Date
 
 
 
Vice President of Academic Affairs
 
Date
Recorded on Transcript   Date: _________    Initials: _________
Revised 12/12/14

Approval Form for Credit by Departmental Examination

HUTCHINSON COMMUNITY COLLEGE

Approval Form for Credit by Departmental Examination

 

Student Name:  _______________________________Student ID Number: _________________

Course(s) requested by Examination:

Course Number

Course Title

Credit Hours

Credit/No Credit

       
       
       

Student Background Qualifications:

_________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________

_________________________________________________________________________________________________________________________

Procedure Credit by Departmental Examination

  • Contact advisor or program coordinator to confirm a departmental exam is available. The course(s) that qualify for credit by departmental examination have been preselected within the department.
  • Student and departmental exam instructor fill out the Approval Form for Credit by Departmental Examination (see Appendix) form and determine eligibility.
  • Pay Business Office the $35.00 Credit by exam fee.
  • Student schedules time and date to take the common departmental course exam and instructor verifies payment.
  • Upon completion of the exam the instructor indicates credit or no credit, signs the form, and forwards it to the Department Chairperson that the course resides with.
  • Department Chairperson signs form and sends it to the Registrar.
  • Course grade is transcripted after the start of the first semester at Hutchinson Community College.
I have reviewed the supporting documentation and agree the course(s) meet the program requirements.
 
 
 
Departmental Exam Instructor
 
Date
 
 
 
Department Chairperson
 
Date
 
 
 
Vice President of Academic Affairs
 
Date
Revised 12/12/14

Workplace Credit Form

HUTCHINSON COMMUNITY COLLEGE
Workplace Credit

The purpose of Workplace Credit (WC) is to recognize significant technical training and competency attainment that adults have previously mastered through their employment in a technical field, and to award college credit for the competencies attained. Departments will decide which, if any, of their courses qualify for WC. WC at HCC may not transfer to other post secondary institutions.  HCC does not accept credit awarded for work experience from other post secondary institutions. 

Student Information
Student Name: _______________________________ Student ID Number: ________________________
Home Address: ________________________________________________________________________
Phone: _________________________Email: ________________________________________________

Employer Verification
Employers must include a letter on company letterhead, which describes the applicant’s experience, job duties and length of time performed. Please also complete the information below.
I verify that the attached truthfully and ethically portrays the experiences of this individual.

Supervisor Name (printed) _______________________________________________________________
Supervisor Signature ______________________________________________ Date _________________
Company Name & Address: ______________________________________________________________
_____________________________________________________________________________________
Phone: _________________________Email: ________________________________________________

HCC Award

Course Number Course Title Credit Hours
     
     
     
     

Procedure for Workplace Credit

  • Student creates a portfolio which may include things like: certificates of training, work samples, awards and honors, job descriptions, performance evaluations, samples of work product, or resumes.
  • Student completes their portion of the Workplace Credit form and takes it to their supervisor.
  • The supervisor creates a letter of support and completes the second portion of the Workplace Credit form.
  • The student then submits the contents of the portfolio, letter of support and the Workplace Credit form to their Academic Advisor.  
  • The Advisor submits the documents and form to the appropriate Department Chair. 
  • The Department Chair seeks input from three reviewers (including the appropriate Program Coordinator).  The three reviewers’ results are collected and the equivalent course(s) and credit hour(s) awarded are indicated on the form.  The Program Coordinator and Department Chair sign the form as acceptance. The form and portfolio are then submitted to the Vice President of Academic Affairs.
  • The Vice President of Academic Affairs signs the form as acceptance of the award and forwards all documentation to the Records Office.  If not accepted the form is returned to the Department Chair for student notification. 
I have reviewed the supporting documentation and agree the course(s) meet the program requirements.
 
 
 
Program Coordinator
 
Date
 
 
 
Department Chairperson
 
Date
 
 
 
Vice President of Academic Affairs
 
Date
Recorded on Transcript  Date: _________    Initials: _________
Revised 12/12/14

Examination Instructions for Proctor - Form

HUTCHINSON COMMUNITY COLLEGE
Examination Instructions for Proctor

 

Student Name: ____________________________     Student ID: _________________________

Course Name: _____________________________    Student E-Mail:______________________

Instructor’s Name: __________________________    Phone: ____________________________

Instructor’s E-mail:______________________________________________________________

Information provided by: _________________________________________________________

 

Exam Instructions: Check all items that apply

Maximum time allowed__________ (give specific time)                    

Paper exam_________    Electronic exam_________    Password ____________________

______ Notes allowed                        ______ Open Book                  ________ Use of Computer

______ Calculators allowed                ______ Dictionary allowed      ________ Scrap paper allowed

Special instructions:  _________________________________________________________

__________________________________________________________________________

Method of exam return: 

                                          _______   Return by e-mail

                                          _______   U.S. mail to Instructor

                                          _______   Fax to Instructor

Please mail or fax the completed form back to:
(give specific name, address, email, or fax number)


Adopted by DLC 04/22/08

Revised 12/12/14

 

Exception Form

Electronic Fillable Form

HUTCHINSON COMMUNITY COLLEGE

Request for Program/Certificate Exception

Student Name: ________________________________Student ID Number: _____________________________________

Student degree/area of study:  _________________________________________________________________________                                                                                                                       

Name of transfer college (if applicable): __________________________________________________________________

HCC Requirement

Exceptions

Course Number

Course Title

Credit Hours

Course Number

Course Title

Term

Credit Hours

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Justification for exception (include attachments such as syllabus or course description, if necessary):

_______________________________________________________________________________________________

_______________________________________________________________________________________________

_______________________________________________________________________________________________

Does this exception maintain the required number of credit hours for the degree/certificate?  YES____  NO_____ 

I have reviewed the supporting documentation and agree the course(s) meet the program requirements.

Academic Advisor_________________________________________________ Date  ______________________                        

Department Chairperson____________________________________________ Date  ______________________                                                        

Revised 4/14/17