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Hutchinson

 

Community College

 

 

Power Dragon

 

Campus Emergency Plan Handbook

Policies and Procedures

 
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Timely Warnings, Emergency Notifications, & Campus Alerts Procedure - Office of Equity & Compliance

Purpose:

Hutchinson Community College is committed to maintaining a safe, secure, and positive environment for all campus community members. In the event of a substantiated serious safety concern, the College has established procedures to provide prompt notification of a confirmed situation impacting the campus community and to provide instructions for responsive action when needed. These procedures, in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (The Clery Act), provide guidance for issuing Timely Warnings, Emergency Notifications, and Campus Alerts using the HutchCC Emergency Alert System (EAS). They are integrated into the HutchCC Campus Emergency Plan Handbook and apply only to the HutchCC EAS.

The College may use additional communication methods as part of a broader incident response strategy, when appropriate, such as postings on social media, contacting the local media for immediate distribution, printing and posting notifications in relevant campus locations, and/or use of pre-recorded messages on the College’s telephone answering system.

Anyone with information regarding criminal activity or a safety-related incident that may warrant a Timely Warning, Emergency Notification, or Campus Alert should immediately report the circumstances to the HutchCC Campus Security at (620) 665-3379.

The College has communicated with local law enforcement, asking them to notify the College if it receives reports or information warranting such messages.

Definitions:

HutchCC EAS:

The HutchCC EAS is an institution-wide, multi-modal communication network (e.g., e-mail, text, web-alerts, audio messages). The use of the HutchCC EAS provides for rapid dissemination of time-sensitive information to enhance the safety and security of the campus community during an emergency and to relay timely information to community members.


All College employees and students may opt into the text messages segment of the HutchCC EAS system through their DragonZone account, the official information management portal of the College. Students and employees are encouraged to update their contact information through DragonZone. The Information Technology Services Department (ITS), in coordination with designated members of the HutchCC Crisis Management Team, has overall management responsibility for the HutchCC EAS.


Emergency Notification (Clery Act Requirement):

An alert issued to the campus community triggered by an event that is currently occurring or imminently threatening.

HutchCC will initiate Emergency Notification procedures for any significant emergency or dangerous situation occurring on campus that represents an immediate threat to the health or safety of students or employees. Possible examples of incidents which could trigger an Emergency Notification include, but are not limited to:

  • building fire or an approaching forest fire
  • approaching tornado or other extreme weather
  • armed intruder
  • bomb threat
  • outbreak of meningitis, norovirus, or other serious illness
  • gas leak
  • terrorist incident
  • explosion
  • civil unrest or rioting
  • nearby chemical or hazardous waste spill

Timely Warning (Clery Act Requirement):

An alert issued to the campus community triggered by Clery Act crimes that have already occurred but represent an ongoing threat.

The College will initiate Timely Warning procedures when the following criteria have been met:

  1. when a crime is reported to Campus Security, a Campus Security Authority (CSA), or law enforcement authority;
  2. the crime was committed or believed to have been committed on the College’s Clery Act geography (on campus property, public property immediately adjacent to campus property, or on non-campus property controlled or owned by the College);
  3. the crime is a designated Clery Act crime (see below); and
  4. the crime is considered by College officials to represent a serious or continuing threat to students and employees.

Clery Act crimes are:

  • murder/non-negligent manslaughter
  • negligent manslaughter
  • sexual assault (sex offenses--rape, fondling, incest, statutory rape)
  • robbery
  • aggravated assault
  • burglary
  • motor vehicle theft
  • arson
  • hate crimes (a criminal offense that manifests evidence that the victim was intentionally selected because of the perpetrator’s bias against the victim due to their actual or perceived race, gender, gender identity, religion, sexual orientation, ethnicity, national origin, or disability) for the above offenses, as well as for:
    • larceny-theft
    • simple assault
    • intimidation
    • destruction, damage, or vandalism to property
  • Violence Against Women Act (VAWA) offenses (dating violence, domestic violence, stalking)
  • arrests and referrals for disciplinary action for the following violations of law (drug abuse, liquor law, weapons law--carrying, possession, etc.)    

Timely Warnings are only issued in response to reported occurrences of crimes specified in the Clery Act. Other dangers that pose a serious or continuing threat to the campus community, such as a kidnapping on campus or patterns of larcenies or vandalism, may be instead addressed through a Public Safety Alert. All Timely Warnings and Campus Alerts will be determined and issued on a case-by-case basis.

Campus Alert—Public Safety (Informational Notification):

A notification issued to the campus community that does not meet the criteria for either an Emergency Notification or Timely Warning, but may be of significant safety interest to the campus community.

The College may elect to broadcast a Public Safety Alert for incidents that include, but are not limited to:

  • crimes occurring off campus that may have an impact on student or employee security interests
  • violent crimes in which the perpetrator or suspect has been apprehended or is known not to be on campus
  • situations that may generate significant interest across the campus community
  • information which may aid the prevention of similar crimes
  • requests seeking information which may aid in the investigation of a crime

Campus Alert—Adverse Weather (Informational Notification):

A notification issued to the campus community when projected or existing severe or adverse weather conditions may impact College operations requiring delays or cancellation of classes or events and/or the closure of a College facility, site, or campus (see Cancellations and Closings, Policy 1039).

Procedures

Emergency Notification:

In compliance with the Clery Act, Emergency Notifications will be broadcast when the College receives a confirmed report from a cognizant authority (i.e., a law enforcement authority, campus security official, or CSA), that a significant emergency or a dangerous situation involving an immediate threat to the health or safety of students, employees, or visitors is occurring on campus.

The College President or designee will, without delay and taking into account the safety of the community, determine the content of the notification and broadcast the notification, unless issuing a notification will, in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond, or otherwise mitigate the emergency. Emergency Notifications will include a description of the emergency and instructions to the campus community for taking protective action. When the threat no longer exists, an “all clear” alert will be broadcast. If an Emergency Notification is issued, there is no need to issue a Timely Warning.

The College President or designee has the authority to broadcast Emergency Notifications to the College community using the HutchCC EAS. When appropriate, Emergency Notifications may also be broadcast through other communication methods (e.g., web pages, press releases, printed and/or social media).

After an Emergency Notification has been issued, the College President or designee will consider whether a follow-up notification needs to be communicated to the campus community about the situation. If it is determined that a follow-up notification is necessary, it will be made in the manner described above.

Timely Warning:

In compliance with the Clery Act, Timely Warnings will be broadcast when a report of a Clery Act crime is received by a CSA, Campus Security, or law enforcement and, in the judgment of the institution, the crime at issue poses a serious or continuing threat to the campus community. The intent of a Timely Warning is to enable people to protect themselves and/or their property. Timely Warnings will be issued without delay, taking into account the safety of the community, as soon as pertinent information is available.

The College President or designee will determine the content and broadcast the Timely Warnings using the HutchCC EAS in a manner that is “timely” and will aid in the prevention of similar crimes, unless issuing a warning will, in the professional judgment of response authorities, compromise efforts to assist a victim or to contain, respond to, or otherwise mitigate the threat.

The decision whether or not to issue a Timely Warning will be decided by the College President or designee on a case-by-case basis in light of all available facts surrounding the reported crime. The factors used when analyzing whether a reported crime presents a serious or continuing threat to the campus community include, but are not limited to:

  • How much time has passed between the incident and the report?
  • Has the perpetrator been apprehended?
  • Were there multiple perpetrators working together?
  • Was the incident violent in nature?
  • Were date rape rugs or other substances used to facilitate the crime?
  • Was a weapon used during the commission of the crime?
  • Does the incident appear to be an isolated incident with specifically targeted victims(s)?
  • Is there a pattern of similar incidents? (e.g., the same or similar crimes occurring in a short period of time; a particular group being targeted on multiple occasions; etc.)
  • Are there other aggravating circumstances or predatory behaviors at issue suggesting that a threat/ongoing danger exists?
  • Are there enough details available to determine whether a threat/ongoing danger exists?

Generally, the Timely Warning will specify the type of reported crime, the time and location that the reported crime occurred, a clear description of what occurred, and information to the campus community regarding the steps to take to protect oneself and avoid becoming a victim. The College does not identify the victim, by name or identifying information, in a Timely Warning. A description of a subject in a criminal incident will only be included if there is a sufficient amount of detail to describe the individual. If the only known descriptors are sex and race, those descriptors would not be included in the Timely Warning.

The College will not issue a Timely Warning Notice if the subject has been apprehended and the threat of imminent danger to the campus community has thus been mitigated. Further, a Timely Warning may not be issued if the report was not filed with Campus Security, a CSA, or local law enforcement in a manner that would allow the issuance of a “timely” notice to the campus community.

The College President or designee has the authority to broadcast Timely Warnings to the College community using the HutchCC EAS. When appropriate, Timely Warnings may also be broadcast through other communication methods (e.g., web pages, press releases, printed and/or social media).

After a Timely Warning has been issued, the College President or designee will consider whether a follow-up warning needs to be communicated to the campus community about the situation. If it is determined that a follow-up warning is necessary, it will be made in the manner described above.

Campus Alert—Public Safety (Informational Notification):

Public Safety Alerts will be broadcast when a reported crime or emergency does not meet the criteria for other alerts, but, in the judgment of the College President or designee the campus community should be notified about an incident. The decision whether or not to issue a Public Safety Alert will be decided on a case-by-case basis in light of all available facts surrounding the reported situation.

Public Safety Alerts provide information about the incident and safety tips so that community members can take steps to protect themselves or their property and to aid in the prevention of similar crimes. The College President or designee will determine the content and broadcast the Public Safety Alert using the HutchCC EAS. Additional Public Safety Alerts may be produced to provide updated information or to announce the arrest or identification of a suspect or the resolution of an incident. The College does not identify the victim, by name or identifying information, in a Public Safety Alert.

The College President or designee has the authority to broadcast Public Safety Alerts (Informational Notification) to the College community using the HutchCC EAS. When appropriate, Public Safety Alerts may also be broadcast through other communication methods (e.g., web pages, press releases, printed and/or social media).

After a Public Safety Alert has been issued, the College President or designee will consider whether a follow-up alert needs to be communicated to the campus community about the situation. If it is determined that a follow-up alert is necessary, it will be made in the manner described above.

Campus Alert—Adverse Weather (Informational Notification):

Adverse Weather Alerts will be broadcast when significant severe weather conditions exist that may have an impact on College operations and when the College President or designee makes a decision to close or delay opening a College facility. The Coordinator of Campus Safety monitors weather conditions and makes recommendations to the College President or designee for taking appropriate actions in the event of a weather related emergency (see Cancellations and Closings, Policy 1039). The College President or designee has the authority to close or delay opening a College facility. When a designee makes a decision to close or delay opening a College facility, they will notify the President’s Office and the Campus Security Office.

The College President or designee has the authority to broadcast an Adverse Weather Alert (Informational Notification) and to notify the College community of approved closures or delays using the HutchCC EAS. When appropriate, Adverse Weather Alerts may also be broadcast through other communication methods (e.g., web pages, press releases, printed and/or social media).

After an Adverse Weather Alert has been issued, the College President or designee will consider whether a follow-up alert needs to be communicated to the campus community about the situation. If it is determined that a follow-up alert is necessary, it will be made in the manner described above.

HutchCC EAS Testing:

The Chief Information Officer or designee will test the HutchCC EAS on an annual basis. Test messages may be broadcast using a single mode or may combine multiple modes of the system. Test messages will clearly state that there is no actual threat or emergency and that the purpose of the notification is to test the system and/or response plans and capabilities. To the extent possible, system tests will be combined with emergency response drills and may include follow-up assessment and review.

Contact Information:

If you have any questions regarding Timely Warnings, Emergency Notifications, or Campus Alerts please contact:


Coordinator of Equity & Compliance
1300 N. Plum
Hutchinson, KS 67501
Phone: (620) 728-8163
Email:
equity@hutchcc.edu


Coordinator of Campus Safety
1300 N. Plum
Hutchinson, KS 67501
Phone: (620) 665-3379
Email:
safety@hutchcc.edu

 

Director of Marketing & Public Relations
1300 N. Plum
Hutchinson, KS 67501
Email:  marketing@hutchcc.edu

 

Crisis Management, Planning, and Preparedness

Introduction

A crisis is any unplanned event that causes operational disruption, physical damage, environmental harm, or represents a serious or continuing threat to the campus community. In order to have a prudent and responsible plan of response to crisis or emergency situations, the College has established formal response procedures through the HutchCC Emergency Plan Handbook. The Handbook was developed as a resource for campus community members, in the event of a specific crisis, regarding the proper protocol and operating procedures.

 

Purpose

The HutchCC Crisis Team has the responsibility of managing crisis or emergency situations that occur at any HutchCC location. HutchCC Crisis Team members make initial determinations regarding:

  • the significance, level of danger, and immediate threat to the health, safety, and security of the campus community,
  • the scope and nature of the response,
  • evacuations or directions for sheltering in place, and
  • the communication of information concerning the crisisincluding the potential issuance of emergency notifications and timely warnings required under federal law.

 

Crisis Team Membership

Only the College President or a member of the Crisis Team (after first conferring with the College President, if possible) shall have the authority to declare a College crisis situation. Members of the HutchCC Crisis Team, as designated by the College President, include the:

  • College President
  • Chief Information Officer
  • Vice President of Academic Affairs
  • Vice President of Finance & Operations
  • Vice President of Student Services
  • Vice President of Workforce Development & Outreach
  • Director of Facilities
  • Director of Human Resources
  • Director of Marketing & Public Relations,
  • Director of Residence Life & Student ActivitiesAssistant Director of Information Services
  • Coordinator of Campus Safety
  • Coordinator of Counseling & Advising
  • Coordinator of Equity & Compliance
  • Building Representatives

 

Being prepared and having a basic understanding of the appropriate procedures can be crucial in a crisis situation. Although the HutchCC Crisis Team has the responsibility of managing such situations, there are tasks that campus community members may also need to perform. It takes a collaborative effort by all to create and sustain an effective crisis management system.

Emergency Procedures For Fire

FIRE

 

DEFINITION: A fire in or adjacent to the building

 

SIGNAL: Continuous ringing of the fire alarm

 

FIRST ON SCENE

  • Pull the fire alarm
  • Call  911
  • Call Security 665-3379 or 3379

 

 PUBLIC RELATIONS OFFICER

  • Coordinate meeting areas for media & parents
  • Coordinate media release with Incident Command (IC)

 

 CRISIS TEAM MEMBERS

  • Supervise evacuation
  • Report to command post
  • When safe, release students to return to the building with permission from IC
  • Report/Direct all injured to IC

  

INSTRUCTORS & STAFF MEMBERS

  • Close all windows and doors if time allows
  • Evacuate to determined site
  • Report to your Crisis Team Building Rep
  • Assist students with disabilities
  • Do NOT re-enter the building without direction from IC.

 

STUDENTS

  • Follow directions of staff members
  • Evacuate to determined site
  • Do NOT re-enter the building without direction from IC.

 

EMERGENCY 911

SECURITY: 665-3379 or 3379

 

CRISIS TEAM:  President, Vice Presidents, Director of Plant Facilities, Chief Information Officer, 
Public Relations Officer, Assistant Director of IT, Security and Building Representatives

 

Tornado Warning Procedures

TORNADO WARNING

 

DEFINITION: A tornado warning has been issued for Hutchinson

SIGNAL: Sounding of city-wide alarm and announced through campus wide communication systems

 

CRISIS TEAM MEMBERS

  • Supervise movement of students and staff to shelter locations
  • Track weather updates on local radio or internet
  • Announce “All Clear” when safe to leave shelter

INSTRUCTORS, STAFF MEMBERS & STUDENTS

  • Close all windows and doors, if time allows
  • Evacuate to designated tornado shelter (staff & students of legal age can refuse, unattended individuals under legal age will be required to go to the shelter).
  • Assist students with disabilities.

 

TORNADO SHELTER LOCATIONS

 

ABE OfficeInterior Hallways
Building 12Interior Hallways
Child CareBasement
Davis HallBasement
Fire Science BldgWet Room or any other central rooms without windows
Gowans StadiumSFA basement, MFC basement, RLRC basement, LH basement
Hutchinson Sports ArenaSmall gym or interior hallways
Industrial TechnologyRestrooms & interior offices with no window
Rimmer Learning Resource Center (RLRC)Basement (preferably small rooms)
Lockman HallInterior hallways of basement
Mull Football Complex (MFC)Basement
Office Technologies Bldg (OT)Baement of LH (Use east basement stairs)
Parker Student UnionNunemaker Room, Room 12, interior hallway by Campus Store
Peel CenterBasement
Reno County Industrial Center (RCIC)Interior walls or bathrooms
Residence Halls (Kent & Elland)Basements
Shears Technology CenterLH basement (Use either northest entrance or east basement stairs)
Smith Science CenterRLRC basement
South Campus: Wagner, Pioneer, Ag Diesel, Fire Science East & NorthwestPioneer Basement or interior hallways and rooms
Stringer Fine Arts Center (SFA)Basement
Student Health Center (HASHS)Basement


EMERGENCY 911

SECURITY: 665-3379 or 3379

Crisis Team: President, Vice Presidents, Director of Plant Facilities, Chief Information Officer, Public Information Officer, Assistant Director of IT, Security and Area Representatives

 

Tornado Damage Procedures

TORNADO DAMAGE

 

DEFINITION: Campus sustains damage from tornado

 

PUBLIC RELATIONS OFFICER

  • Coordinate meeting areas for media & parents
  • Coordinate media release & Initiate social media safety check (if necessary)

 ALL EMPLOYEES & STUDENTS

  • Call 911 & evacuate as possible to a safe location & aid with evacuation as needed.
  • Check in with Incident Command &/or social media check.

 CRISIS TEAM MEMBERS

  • Evacuate as possible to safe location
  • Begin search and rescue as possible with regard to personal safety
  • Check in with Incident Command (IC)
  • Administer first aid as necessary & report/direct all injured to IC
  • Assist students with disabilities

 

TORNADO SHELTER LOCATIONS
 

ABE OfficeInterior Hallways
Building 12Interior Hallways
Child CareBasement
Davis HallBasement
Fire Science BldgWet Room or any other central rooms without windows
Gowans StadiumSFA basement, MFC basement, RLRC basement, LH basement
Hutchinson Sports ArenaSmall gym or interior hallways
Industrial TechnologyRestrooms & interior offices with no window
Rimmer Learning Resource Center (RLRC)Basement (preferably small rooms)
Lockman HallInterior hallways of basement
Mull Football Complex (MFC)Basement
Office Technologies Bldg (OT)Basement of LH (Use east basement stairs)
Parker Student UnionNunemaker Room, Room 12, interior hallway by Campus Store
Peel CenterBasement
Reno County Industrial Center (RCIC)Interior walls or bathrooms
Residence Halls (Kent & Elland)Basements
Shears Technology CenterLH basement (Use either northest entrance or east basement stairs)
Smith Science CenterRLRC basement
South Campus: Wagner, Pioneer, Ag Diesel, Fire Science East & NorthwestPioneer Basement or interior hallways and rooms
Stringer Fine Arts Center (SFA)Basement
Student Health Center (HASHS)Basement

 

EMERGENCY 911

SECURITY: 665-3379 or 3379

Crisis Team: President, Vice Presidents, Director of Plant Facilities, Chief Information Officer, Public Information Officer, Assistant Director of IT, Security and Area Representatives

Illness or Injury Procedures

ILLNESS OR INJURY

 

DEFINITION: An individual is injured or becomes ill on campus

 

FIRST ON SCENE

  • Assess the situation
  • Call 911
  • Call Campus Security 665-3379 or 3379
  • Administer first aid

 

INSTRUCTORS

  • If during a class, use your judgment to determine whether to dismiss or keep class in session

 

SECURITY

  • Administer first aid
  • Appoint someone to meet/direct emergency personnel

 

STUDENTS

  • Follow the directions of HCC Staff and/or Security 

 

EMERGENCY 911

SECURITY: 665-3379 or 3379

CRISIS TEAM: President, Vice Presidents, Director of Plant Facilities, Chief Information Officer, Public Information Officer, Assistant Director of IT, Security and Area Representatives

Death on Campus Procedures

DEATH ON CAMPUS

 

DEFINITION:  A student, staff member or other individual dies in a school building or on the grounds. All deaths on campus are handled as crime scenes.

 

FIRST ON SCENE

  • Assess the situation.
  • Call 911 and follow directions of dispatch.
  • Call campus security 665-3379 or 3379.
  • Check for vital signs and administer first aid (when appropriate).
  • Secure as much of the area around the body as possible.  No one should touch the body or anything near the body after determining no vital signs are present. Everything should be considered evidence.

 SECURITY

  • Check for vital signs and administer first aid (when appropriate).
  • Secure or arrange for building to be secured.
  • Lock down building if necessary.
  • Move any potential witnesses from location of body to a secure area.
  • Ask witnesses to not discuss situation until law enforcement officers (LEO) interview.
  • Maintain silence, make sure all cell phones and electronic devises are off or not in use.
  • Meet with LEO and obtain status report.
  • Contact Crisis Team Building Rep.

 CRISIS TEAM MEMBERS

  • Aid security
  • Notify rest of crisis team members
  • Notify HCC Counseling Center.
  • Contact the Public Information Officer and other staff where necessary.

PUBLIC RELATIONS OFFICER

  • Coordinate meeting areas for media and parents & develop media release with LEO.

INSTRUCTORS & STAFF MEMBERS

  • Assist security.
  • Remain in area until released by LEO or administration.
  • Assist students with disabilities

    STUDENTS

  • Remain in area until released by LEO or HCC Administration.

 

EMERGENCY 911

SECURITY: 665-3379 or 3379

CRISIS TEAM: President, Vice Presidents, Director of Plant Facilities, Chief Information Officer, Public Information Officer, Assistant Director of IT, Security and Area Representatives

Bomb Threat Procedures

BOMB THREAT

 

DEFINITION:  Threat of an incendiary or explosive device being on campus.

 

SIGNAL:  Bomb Threat announced through our Emergency Alert System (EAS).

 

FIRST ON SCENE

  • Call 911
  • Call campus security 665-3379 or 3379
  • Initiate lockdown procedures.  Lockdown means to make every reasonable effort secure oneself and others inside enclosed building, room or structure. 

SECURITY

  • Lockdown and shelter in place.
  • Contact Crisis Team. 
  • Search suspected area for device.

CRISIS TEAM MEMBERS

  • Aid Security in lockdown of building
  • Search immediate area for area for suspicious objects.

CUSTODIANS

  • Search work areas then report to security
  • Route individuals in hallways and bathrooms to classrooms or other area

FACULTY & STAFF

  • Remain Calm
  • Lock down or secure room, stay away from doors and windows.
  • Search immediate area for suspicious objects.
  • Evacuate area if suspicious items are in view, do not touch item, do not use electronic devises near item, call 911 once clear of area.
  • If no items are found through the search, remain in rooms until released.
  • Assist students with disabilities
  • Be prepared to move to Evacuation Site when instructed by law enforcement officers (LEO).

STUDENTS

  • Remain Calm
  • Follow instructions of the staff and/or faculty in the area.
  • Search immediate area for suspicious objects.
  • Be prepared to move to Evacuation Site when instructed by LEO.

 

EMERGENCY 911

SECURITY: 665-3379 or 3379

CRISIS TEAM: President, Vice Presidents, Director of Plant Facilities, Chief Information Officer, Public Information Officer, Assistant Director of IT, Security and Area Representatives

 

 

BOMB THREAT CALL CHECKLIST

 

SIGNAL TO SOMEONE ELSE TO DIAL 911 (DO NOT BREAK PHONE CONNECTION!!)

 

Exact time & date of call: ________________________________________________________________________

 

Exact words of caller: ____________________________________________________________________________

 

QUESTIONS TO ASK

  1. When is bomb going to explode?  ______________________________________________________________

  2. Where is the bomb?  ________________________________________________________________________

  3. What does it look like?  ______________________________________________________________________

  4. What kind of bomb is it? _____________________________________________________________________

  5. What will cause it to explode? _________________________________________________________________

  6. Did you place the bomb? _____________________________________________________________________

  7. Why?   ___________________________________________________________________________________

  8. From where are you calling?   _________________________________________________________________

  9. What is your address? _______________________________________________________________________

  10. What is your name? _________________________________________________________________________

 

Caller Voice (circle all appropriate)

AccentAngryBrokenCalmCryingDeepDisguised
ExcitedGigglingLispLoudNasalNormalRapid
SincereSlowSlurredStressedStutterSqueaky____________

 

If voice is familiar, whom did it sound like?_______________________________________________________________

Were there any background noises? ____________________________________________________________________

Additional Remarks:  ________________________________________________________________________________

_________________________________________________________________________________________________

Person receiving call:  _______________________________________________________________________________

Phone number call received at:  ____________________________________________________________________

Threat of Violence Procedure

THREAT OF VIOLENCE

 

DEFINITION:  Written or verbal threats, including threats on social media.

 

FIRST ON SCENE

  • If danger is imminent, Call 911 first.
  • If this is a threat on social media, screen shot or electronically capture the threat.
  • If it is a threat written on campus, document by taking a picture.
  • If it is a verbal threat, accurate reporting is imperative (where did it happen, what was said, who said it, who else was there, etc.).
  • Call Campus Security 665-3379 or 3379.
  • Above all, remain calm.

 

SECURITY

  • If threat is credible and specific, make contact with police.
  • Meet with Law Enforcement Officers (LEO) and assist in the investigation.
  • Coordinate with other departments (ITS, etc.) to aid in investigation.
  • Notify Crisis Team Members.

 

CRISIS TEAM MEMBERS

  • With aid of LEO, determine if evacuation or shelter in place is necessary.
  • With aid of LEO, determine if alert should be sent to campus community.

 

PUBLIC RELATIONS OFFICER

  • Develop media release with LEO.

 

 FACULTY, STAFF & STUDENTS

  • Above all, remain calm.
  • Follow instruction from LEO.
  • If an HCC EAS message is issued, follow the directives given.
  • Assist students with disabilities

 

EMERGENCY 911

SECURITY: 665-3379 or 3379

 

CRISIS TEAM: President, Vice Presidents, Director of Plant Facilities, Chief Information Officer, Public Information Officer, Assistant Director of IT, Security and Area Representatives

Hazardous Materials Released in Building Procedures

HAZARDOUS MATERIAL RELEASED IN BUILDING

 

DEFINITION:  A release of hazardous material inside a building

SIGNAL:  Continuous ringing of the fire alarm

 

FIRST ON SCENE

  • Call 911 & Campus Security 665-3379 or 3379.
  • Evacuate using fire alarm.

 

ALL EMPLOYEES

  • Assist with building evacuation.
  • Do NOT re-enter building without direction from Incident Command (IC) or EAS.
  • Report/direct all injured to IC.

 

STUDENTS

  • Evacuate and follow directions of HCC Staff.
  • Do NOT re-enter building without direction from Incident Command (IC) or EAS.

 

CRISIS TEAM MEMBERS

  • Report to IC post (should be upwind, uphill & 300 feet from building).
  • Supervise evacuation.
  • Designate a liaison to meet with IC.
  • Assign other roles as needed (communication, shelter, first aid).
  • Release students to return with permission from IC.

 

PUBLIC RELATIONS OFFICER

  • Coordinate area for media
  • Coordinate media release with IC

 

EMERGENCY 911

SECURITY: 665-3379 or 3379

CRISIS TEAM: President, Vice Presidents, Director of Plant Facilities, Chief Information Officer, Public Information Officer, Assistant Director of IT, Security and Area Representatives

 

Hazardous Materials Released Outside Procedures

HAZARDOUS MATERIAL RELEASED NEAR CAMPUS BUILDING(S)

 

DEFINITION:  A release of hazardous material within close proximity to campus or a HCC building.

 

SIGNAL:  “Lock down – Hazardous materials released outside” announced through our Emergency Alert System (EAS)

 

FIRST ON SCENE

  • Call  911 & Campus Security 665-3379 or 3379
  • Initiate lockdown procedures.  Lockdown means to make every reasonable effort secure oneself and others inside enclosed building, room or structure. 
  • Shut windows and doors.

 

MAINTENANCE

  • Shut down all air handlers (HVAC units).

 

SECURITY

  • Assist in lock down procedure.

 

CRISIS TEAM MEMBERS

  • Check that all windows and doors are shut in your building.
  • Post signs on doors to shelter in place.
  • Administer first aid\call 911 for injured.
  • Announce all clear to your building as IC directs.

 

ALL EMPLOYEES

  • Assist with sheltering occupants in place.
  • Do NOT leave shelter before the all clear is announced.
  • Report/direct all injured to Crisis Team Members
  • Assist students with disabilities

 

STUDENTS

  • Do NOT leave shelter before the all clear is announced.
  • Follow instructions of the staff and/or faculty in the area.

 

EMERGENCY 911

SECURITY: 665-3379 or 3379

CRISIS TEAM: President, Vice Presidents, Director of Plant Facilities, Chief Information Officer, Public Information Officer, Assistant Director of IT, Security and Area Representatives

Testing Center Intruder and Hazardous Material Procedures

TESTING CENTER INTRUDER & HAZARDOUS MATERIAL

 

INSTRUCTIONS for INTRUDER (weapon) and HAZARDOUS MATERIAL

 

EMERGENCY PLAN FOR TESTING CENTER

  1. Examinees will be advised of the situation and what their next step in particular emergency. (Armed Intruder and Hazardous Material procedures).

 

  1. Alternate examiner will contact or be contacted by HCC security and advised what procedures to follow as far as evacuation.

 

  1. Examinees will close test booklets; chief examiner will check test materials in and lock them in the interim, locking, rolling file cabinet. One-hour rule applies.

 

  1. Chief examiner (will use alternative phone) to contact alternate examiner to come into the room to lead the examinees from the room and if needed, from the building. (We have 3 examiners on duty 4 days a week. We GED test 2 of the 4 days.)

 

Emergency medical kit located in the Information Counter.

Armed Intruder Procedures

ARMED INTRUDER

 

DEFINTION: Suspect(s) on campus whose activity is immediately causing death and/or serious bodily injury.  The activity is not contained and there is immediate risk of death or serious injury to additional victims.

 

SIGNAL:  Hearing shots in the building or “Armed Intruder on Campus” announced through our Emergency Alert System (EAS)

 

ALL EMPLOYEES & STUDENTS

  • Do NOT activate fire alarm.   A fire alarm signals people to evacuate and thus places them in potential harm as they exit the building. 
  • Above all, remain calm and quiet; and stay out of open areas.
  • If in a classroom or small area, lock/barricade students & self in classroom, secure until police arrive or until it is no longer safe to remain.
  • Spread out in the barricaded room, do not huddle together.
  • Turn off lights and equipment, cover and lock any windows or openings that have a direct line of sight into the room, stay away from windows.
  • If you are near an exit and feel you are safe to run, get out of the building.
  • If hiding is not an option, get out of the building.
  • If the shooter breeches your area, be ready to fight, improvise weapons.
  • When it’s safe to do so, call 911 and campus security 665-3379
  • Once the police arrive, obey all commands.  This may involve you being hand-cuffed or keeping hands in the air.  This is for everyone’s safety.
  • Assist students with disabilities

 

CRISIS TEAM MEMBERS

  • Determine student/staff needs
  • Appoint liaison to meet police

 

SECURITY

  • Assist in lockdown

   

PUBLIC RELATIONS OFFICER

  • Coordinate meeting areas for media, parents, and media release if necessary

 

EMERGENCY 911

SECURITY: 665-3379 or 3379

CRISIS TEAM: President, Vice Presidents, Director of Plant Facilities, Chief Information Officer, Public Information Officer, Assistant Director of IT, Security and Area Representatives

 

Armed Intruder Near Campus Procedures

ARMED INTRUDER IN CLOSE PROXIMITY TO CAMPUS

(HHS, COSMOSPHERE, YMCA, 208 ADM BLDG)

 

DEFINTION:   Suspect(s) near campus whose activity is immediately causing death and/or serious bodily injury.  The activity is not contained and there is immediate risk of death or serious injury to additional victims.

 

SIGNAL:  “Lock Down, Armed Intruder Near Campus” announced through our Emergency Alert System (EAS).

 

SECURITY & CRISIS TEAM MEMBERS

  • Assist with lock down.
  • Determine student/staff needs.
  • Appoint liaison to meet law enforcement officer (LEO).
  • Announce all clear under the direction of LEO when campus is safe.

 

PUBLIC RELATIONS OFFICERS

  • Coordinate meeting areas for media, parents, and media release if necessary.

 

 ALL EMPLOYEES & STUDENTS

  • Do NOT activate fire alarm.
  • Above all, remain calm and stay out of open areas.
  • If in a classroom or small area, lock/barricade students & self in classroom, secure until police arrive or until it is no longer safe to remain.
  • Spread out in the barricaded room, do not huddle together.
  • Turn off lights and equipment, cover and lock any windows or openings that have a direct line of sight into the room.
  • If you are not in a classroom or small lockable area, try to get to one.
  • IF LEOs arrive, obey all commands. 
  • Assist students with disabilities.

 

EMERGENCY 911

SECURITY: 665-3379 or 3379

CRISIS TEAM: President, Vice Presidents, Director of Plant Facilities, Chief Information Officer, Public Information Officer, Assistant Director of IT, Security and Area Representatives