Disclaimer: Students need to be aware that while Hutchinson Community College will accept transfer credit and credit by exam as listed below, other institutions have differing policies. Therefore, students should check with any other institution they plan to attend for its specific policy. The granting of credit for prior learning by HutchCC does not guarantee transferability to any other institution.

Credit from Regionally Accredited Institutions
All transfer credit will be evaluated in the semester hour system. All credits earned with a grade of “D” or higher and deemed to be above remedial level may be transferred and calculated into the student's cumulative GPA at Hutchinson Community College.

Transfer credits will be accepted from colleges and universities accredited by a regional agency recognized by Hutchinson Community College. The following regional accrediting agencies are recognized by HutchCC: 

• Middle States Association of Colleges and Schools (MSA)
• New England Association of Schools and Colleges, Inc. Commission on Institutions of Higher Education (NEASC-CIHE)
• New England Association of Schools and Colleges, Inc. Commission of Technical and Career Institutions (NEASC-CTIC)
• Northwest Commission on Colleges and Universities (NWCUU).
• Southern Association of Colleges and Schools/Commission on Colleges (SACS-CC)
• The Higher Learning Commission (HLC)
• The Northwest Association of Schools and Colleges (NASC)
• Western Association of Schools and Colleges/Accrediting Commission for Community and Junior Colleges (WASC-Jr.)
• Western Association of Schools and Colleges/Accrediting Commission for Senior Colleges and Universities (WASC-Sr.)

Approved Kansas Board of Regents (KBOR) aligned courses/programs are accepted in entirety. 

The granting of transfer credit by Hutchinson Community College does not guarantee transferability to any other institution.

Hutchinson Community College reserves the right to not accept transfer equivalency work that may be more than 5 years old.

Procedures for Credit from Regionally Accredited Institutions

Student requests official transcripts from previously attended post-secondary institutions be sent directly to the HutchCC Records Office in accordance with official guidelines (https://www.hutchcc.edu/transcripts). Once the official transcript and request for posting have been received, the Records Office reviews the transcript for transferability and posts course(s) to the official HutchCC transcript.  Review the current course equivalencies at https://www.hutchcc.edu/transcript-equivalency and the Kansas Core Alignments at http://www.kansasregents.org/transfer_articulation and KBOR Program Alignments at https://www.kansasregents.org/workforce_development/program-alignment.

• Courses that have not yet been evaluated will be reviewed based on course content, course credit hours and date the course was taken.  HutchCC reserves the right to not accept transfer equivalency work that may be more than 5 years old.

Credit from Collegiate Non-Accredited Institutions 

Credits from post-secondary institutions not accredited by a regional accrediting association may be accepted for evaluation and possible transfer of credit at the student's request.

The granting of this credit by HutchCC does not guarantee transferability to any other institution. 

Procedures for Credit from Collegiate Non-accredited Institutions

• Student requests official transcripts from previously attended post-secondary institutions be sent directly to the HutchCC Records Office in accordance with official guidelines (https://www.hutchcc.edu/transcripts).

• Records Office receives and holds transcripts from a body that we do not recognize as accredited. 

• Upon student request, the Records Office submits to the appropriate Department Chair the Credit for Prior Learning from Collegiate Non-Accredited or International Institution & Military Training/Non-Collegiate Education Form and supporting documentation. 

• The appropriate Program Coordinator and/or Department Chair reviews supporting documentation and indicates HutchCC award.  It is then sent to the Vice President of Academic Affairs.

• The Vice President of Academic Affairs signs the form as acceptance of the award and forwards it to the Records Office.  Awards are posted to the transcript.  If course(s) are not accepted, the form is returned to the Department Chair for student notification.

Credit from International Institutions

Hutchinson Community College accepts international course work evaluated by World Education Services (https://www.wes.org/) or International Education Services (https://www.aacrao.org/resources/AACRAO-International/international-education-services).  If you elect to use this process, choose the course-by-course evaluation and request that the evaluating company send a copy of its evaluation directly to Hutchinson Community College-Records Office. The appropriate Department Chair at Hutchinson Community College will then use the evaluation to determine which courses will be accepted to fulfill associate degree requirements. 

The granting of transfer credit by HutchCC does not guarantee transferability to any other institution.

Hutchinson Community College reserves the right to not accept transfer equivalency work that may be more than 5 years old.

Procedures for Credit from International Institutions

• Student requests official transcripts from previously attended post-secondary institutions be sent directly to the HutchCC Records Office in accordance with official guidelines (https://www.hutchcc.edu/transcripts).  Fees for international transcripts are the student’s responsibility. 
• The Records Office receives and holds any transcripts from a body that we do not recognize as accredited. 
• Upon student request, the Records Office submits to the appropriate Department Chair the Credit for Prior Learning from Collegiate Non-Accredited or International Institution & Military Training/Non-Collegiate Education Form and supporting documentation. 
• The appropriate Program Coordinator and/or Department Chair reviews supporting documentation and indicates HutchCC award.  It is then sent to the Vice President of Academic Affairs.
• The Vice President of Academic Affairs signs the form as acceptance of the award and forwards it to the Records Office.  Awards are posted to the transcript.  If not accepted, the form is returned to the Department Chair for student notification.

Procedure for Credit from Hutchinson Career and Technical Education Academy and Newton - Brooks Regional Center for Career and Technical Education

Secondary and post-secondary students enroll in merged program classes within the given semester. Students receive letter grades which are posted to the transcript following HutchCC standard practice.

Credit for Military Training/Non-Collegiate Education

Students may earn college credit for non-collegiate educational experiences or armed services training. Credit is awarded based on the recommendations in the American Council on Education Guide and approval by the Department Chairperson where credit is requested.

The granting of this credit by HutchCC does not guarantee transferability to any other institution.

HutchCC reserves the right to not accept transfer equivalency work that may be more than 5 years old.

Procedure for Credit for Military Training/Non-Collegiate Education

• Student submits their educational experiences to ACE.
  • American Council on Education (ACE) and ACE Guides –Major coordinating body for higher education institutions in the U.S., providing leadership on 3rd party, unbiased credit equivalency recommendations among other services. ACE Guides are credit recommendations for formal instructional programs and examinations offered by non-collegiate agencies (including civilian employers, the military, professional associations, and other workplace-related training).
• The college receives ACE documentation at the student’s request.  The Records Office then submits the ACE evaluation and Credit for Prior Learning from Collegiate Non-Accredited or International Institution & Military Training/Non-Collegiate Education Form to the appropriate Program Coordinator and/or Department Chair.
• The appropriate Program Coordinator and/or Department Chair reviews supporting documentation and indicates HutchCC award.  It is then sent to the Vice President of Academic Affairs.
• The Vice President of Academic Affairs signs the form as acceptance of the award and forwards it to the Records Office.  Awards are posted to the transcript.  If not accepted, the form is returned to the Department Chair for student notification.

Credit for Recognized Credentials and/or Seminars

Credit from seminars and certificates of completion will be evaluated only upon student request and only if the student is a degree-seeking student and majoring in the field to which the request pertains. If the requirements listed above are met, and if credit is awarded, the credit will be applied to the student transcript after the start of the first semester of coursework at HutchCC.

The granting of this credit by HutchCC does not guarantee transferability to any other institution.

HutchCC reserves the right to not accept transfer equivalency work that may be more than 5 years old.\

Procedure for Credit for Recognized Credentials and/or Seminars

• Student submits the certificate and/or documentation to the appropriate Program Coordinator/Director for review.
• The appropriate Program Coordinator/Director reviews supporting documentation for equivalency in content and length.  Upon determination of equivalency, the Program Coordinator/Director completes the Credit for Prior Learning from Recognized Credentials and/or Seminars form and forwards the form and supporting documentation to the appropriate Department Chair.
• The Department Chair reviews and if approved, moves the documentation to the Vice President of Academic Affairs.
• The Vice President of Academic Affairs signs the form as acceptance of the award and forwards the form and supporting documentation to the Records Office. Awards are posted to the transcript.  If not accepted, the form is returned to the Department Chair for student notification.

Credit by Examination

The intent of credit by examination is to offer a method for students to demonstrate previously mastered competencies and to assist students in completion of educational goals at Hutchinson Community College. Credit awarded by examination at HutchCC may not transfer to other post secondary institutions. HutchCC does not accept credit awarded by departmental examination from other post secondary institutions.

Students may earn college credit by attaining qualifying scores on the College Level Examination Program (CLEP), the Advanced Placement (AP) exams administered by the College Entrance Examination Board, International Baccalaureate (IB), and HutchCC Departmental Exams.

Credit earned by examination will be placed on the student's HutchCC transcript after the start of the student's first semester of coursework at HutchCC. A grade of "CR" will be placed on the transcript but will not be included in calculating grade point average. The credit will count toward a degree at HutchCC.

College Level Examination Program (CLEP) (CLEP Courses) (National Standardized Exams)

CLEP is a series of examinations that allow students to show their knowledge in a wide range of subject areas. College credit is awarded for attaining certain scores on selected CLEP examinations. For more information about taking CLEP examinations, visit the CLEP website at http://www.collegeboard.com/student/testing/clep/about.html or contact the Hutchinson Community College Records Office by emailing records@hutchcc.edu.

Students must request their official transcript of CLEP scores be mailed to the HutchCC Registrar.

Advanced Placement Examinations (AP) (AP Courses)

AP refers specifically to courses offered in some high schools which are constructed and coordinated under the supervision of the College Entrance Examination Board. Before entering college, the student takes the examination, which is scored by Educational Testing Service. Students must request their official transcript of AP scores be mailed to the HutchCC Registrar. 

International Baccalaureate Examinations (IB) (IB Courses)
Hutchinson Community College awards credit to students who have participated in an International Baccalaureate program and have attained examination scores consistent with the guidelines available. Students must request their official transcript of IB scores be mailed to the HutchCC Registrar.

Cambridge International Examinations (CI) (CI Courses)
In alignment with Kansas Board of Regents guidelines, Hutchinson Community College will award credit for Cambridge International examination scores of E or above on Advanced Levels (A Levels) exams and E or above on Advanced Subsidiary Level (AS Levels) exams when evaluated for the equivalent course or courses at HutchCC.    

Procedure: Credit by Exam CLEP, AP, IB, CI

• The student requests official CLEP/AP/IB/CI transcripts be sent directly to the HutchCC Records Office in accordance with official guidelines (https://www.hutchcc.edu/transcripts).
• A grade of “CR” is placed on the HutchCC transcript for all courses accepted by HutchCC.

Departmental Examination

Students may earn credit for HutchCC courses by passing an examination given by the appropriate HutchCC Department. To qualify to take a departmental exam, the student must be currently enrolled at HutchCC. Credit by departmental examination will not be awarded to students of high school standing. HutchCC does not accept credit awarded by departmental examination from other institutions.

The student must first verify with the appropriate HutchCC Department/Program that the course is subject to credit by departmental examination. The student will work with the department's representative to complete the Procedure Checklist and Approval Form for Credit by Departmental Examination. A student applying for credit by departmental examination must show acceptable background qualifications as determined by the HutchCC Department/Program. The student must pay the Credit by Departmental Examination non-refundable fee. The examination will not be administered until payment is verified. The HutchCC Registrar will transcript the credit, if awarded, as Credit (CR) no earlier than the beginning of the student's first semester of coursework at HutchCC.

Procedure: Credit by Departmental Examination

• Contact advisor or program coordinator to confirm a departmental exam is available. The course(s) that qualify for credit by departmental examination have been preselected within the department.
• Student and departmental exam instructor fill out the Approval Form for Credit by Departmental Examination (see Appendix) form and determine eligibility.
• Pay Business Office the $35.00 Credit by Exam fee.
• Student schedules time and date to take the common departmental course exam and instructor verifies payment.
• Upon completion of the exam the instructor indicates credit or no credit, signs the form, and forwards it to the Department Chairperson that the course resides with.
• Department Chairperson signs the form and sends it to the Registrar.
• Course grade is added to transcript after the start of the first semester at Hutchinson Community College.